Windows 2000/XP systems that are joined to the CIT domain have access to three network shares (or folders) called
To view these folders, open My Computer and you will see three network drives available called winusers (W:\), MMMResources (M:\), and UCAR (U:\). Each of these are further explained below.
Your personal folder in winusers is available as the W:\ drive. Open My Computer and you will see a share labeled username on 'peepul.mmm.ucar.edu\winusers'(W:). That is your personal folder on the winusers share. If you open this share, you will have at least two folders called Desktop and My Documents. These folders have been redirected to the server. More information about folder redirection is below. These folders are protected and only you have permissions to access them unless you specify new permissions. So feel free to store your personal files here. The W:\ drive is also available under the MMMResources on 'peepul.mmm.ucar.edu' (M:\).
The MMMResources (or M:\ drive) network share is an area where you can access all three of your folders. If you open My Computer and double-click on the MMMResources on 'peepul.mmm.ucar.edu' share, you will see three folders, labled MMMOnly, MMMPublic and WinUsers.
If you wish to share files with others in MMM, you can put your files in your folder in the MMMOnly share. Files placed in this location have a default setting that allows all MMM employees to read your files. If you wish to give them different permissions such as write permissions, see the section below on Sharing Files.
Also in MMMResources is another folder labeled MMMPublic. You have a personal folder in this area as well. It is to be used to share files with others in UCAR. If you put a file under the MMMPublic share, by default others within UCAR (on the Domain also) will have permission to read your files. If you wish to give them different permissions such as write permissions, see the section below on Sharing Files. The MMMPublic folder is available on the U:\ drive also. UCAR employees can access your files by navigating to U:\MMM\username.
The UCAR share is available to share files with others in UCAR. The MMM folder in here is the same folder as the MMMPublic share (located in MMMResources). If you open My Computers, then double-click on ucar on 'cit' (U:), you will see folders for other divisions as well. If someone in another division needs to share files with you, they should put them in their division's folder.
Each division is responsible for maintaining and setting up their folder the way they want. In MMM, we have organized our folders by usernames. Files placed in the U:\MMM\username share have read permissions for everyone on the domain. If you wish to give them other permissions, see the section on Sharing Files.
All of your files in winusers, MMMOnly and MMMPublic are backed up twice a week. MMM Windows 2000/XP systems on the CIT Domain automatically have these network shares available to them when their system boots on the network.
Folder Redirection pertains to Windows 2000/XP systems. There are two main folders which you need that have been redirected to the fileserver, peepul. These folders are:
When you log off of your system, you will see your files synchronizing with the server. This is normal. If the server is down, you can always click on cancel to bypass the synchronization.
Folder Redirection makes is easier to use other computers. When you log onto another computer, your main folders listed above will be accessible. Here are a couple of examples:
If you need to share files with MMM staff, place them in your folder labeled with your username under the M:\MMMOnly\ share.
If you need to share files with UCAR staff, place them in your folder labeled with your username under the U:\MMM\ share. This folder is the same as the M:\MMMPublic share.
By default, these folders give the appropriate staff permissions to read and/or copy files placed in there. You can change these default permissions. A recommended way to do this is to create sub-folders and set permissions on the sub-folders. To create a sub-folder, navigate to your folder and under the File menu, select New, then Folder. To set the permissions, right-click on the folder and select Properties. Then click on the Security tab. Information regarding file and folder permission can be found in Chapter 3.
For example, if I need to share files with the Desktop Systems Advisory Committtee, I would create a folder under the MMMPublic\jtanner\ folder called DSAC and assign permissions to the DSAC folder so that the members of the DSAC can modify the files placed in there. If I need to share files with the Systems Managment Group in MMM, I would create a folder under MMMOnly\jtanner called SMG and assign permissions to the SMG folder so the systems group can modify the files placed in there.
There are two main reasons for using network files offline, if the server goes down or if you use a laptop. If an announcement is sent out that the server will be down, you can mark your network files to be available offline. The files will be temporarily copied to your desktop system, and when the server goes down you will still have access to them.
If you have a laptop, mark your folders to be available offline, take the laptop off the network, and you will have access to all your files. When you connect back to the network your offline files will synchronize on the server. For laptops users, it is recommended that you always keep your files offline.
By default, your computer should be enabled for offline files. If it is not,
open My Computer and under the Tools menu select Folder Options.
Click on the Offline Files Tab. The following will be displayed:
Make sure the Enable Offline Files option is selected. If you are borrowing the division laptop, you can disable offline files when you have synchronized your files and want to return the laptop. That way your files will not reside locally on the laptop.
The easiest way to make folders available offline is to open My Computer, locate the network drive that you want offline (usually this is the W:\ or winusers share), right-click on the folder, and select Make Available Offline. Your files will now be copied over to your local hard drive. If the Make Available Offline option is not accessible, then you will need to setup offline files on your system. See the above instructions.
When a document or folder is offline, a mark similar to a recycle symbol will
be placed on the lower left corner of the file or folder icon. Here is an example
of what an icon will look like:
If your system is a laptop, then you can select to keep your files offline and continue to work that way. If you are borrowing a division laptop, then when you are back on the network, right-click on the folder and de-select Make Available Offline which will remove the check mark from the Make Available Offline option. Your file will then synchronize to the server and no longer be available on the local system.
If you are experiencing problems with offline files, you can clear the offline folder cache. First, it is very important that you make sure your system is on the MMM network so that you do not lose any files. Then, open My Computer and under the Tools menu select Folder Options. Click on the Offline Files Tab. To clear the cache, hold down the shift and control keys while you click on the Delete Files button. You will need to reboot after doing this.
Offline files do not combine updates. If the copy on the local system has been modified and the copy on the server has been modified, you will be prompt as to which copy you wish to save when synchronizing files. There is an option to keep both copies. This is the recommended option because you can review the two files and manually combine changes.
Quotas are enforced on the network shares. On the winusers share, you have a 600 Megabyte quota. On the MMMOnly and MMMPublic shares, you have a combined quota of 200 Megabytes. To view your quota and how much space you are using, open My Computer and highlight the share that you want to view. On the left side of the window, it will display quota and current usage. Below is an example. On the left side of the window, it displayes a Capacity of 200 MB and 92.7 MB are used.
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Last Modified: 23-Jan-2003