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Presenters Frequently Asked Questions

Abstracts (top)

1. Short 200-word abstract.

What is the short 200-word abstract that I submitted during registration used for?
This abstract is used to determine whether the presentation will be placed in the oral/poster session, and in which session to place your presentation.
Why do I need to select a topic for my presentation?
This is going to help us make appropriate decisions on the placement of your presentation.
Will this abstract be posted or printed?
If you do not submit an extended abstract, the short abstract will be posted on the web after the conference. If you do not submit an extended abstract and DO NOT want your short abstract posted, please inform us when you register by checking "Do Not Publish" on the submission form.
If I make changes to this abstract, do I have to resubmit it?
Since we may very well print or post this abstract, please re-submit if you make changes. Any changes AFTER Jun 10, 2009, will not be used in any printed material.
When must I submit my short abstract?
Please submit your short abstract NO later than May 4, 2009.
How must I submit my short abstract?
Please submit your short abstracts when you register for the workshop.
If the name of my abstract or the author list change, do I have to update my registration information?
YES, as this information will be used to generate the program for the workshop. Any changes AFTER Jun 10, 2009, will not be used in any printed material.

2. Extended abstract

Length of the abstract.
Please keep the abstract to about 4 pages. (Around 10mb)
Style and layout of the paper.
The style of the paper should conform to the standard of conference papers submitted to American Meteorological Society (e.g. two-column page layout, single space and at least 9pt letter size). The manuscript should include your name, affiliation and e-mail address. An electronic preprint volume will be made available on the web.
Can I use color in my abstract?
Yes. You may use color.
When must I submit my extended abstract?
Please submit your extended abstract NO later than June 10, 2009.
How must I submit my abstract?
Extended abstracts in PDF format can be uploaded via the registration page. You will need the login and password you created during registration. If you have forgotten it, you can retrieve it from a link at that location. If you have difficulty you may also email your abstract to wrfhelp@ucar.edu.
Format in which to submit the abstract?
Please send your abstract in pdf format.
What if I made a change to this paper?
Please resubmit your paper, as in (e) above. The most current copy will be used.
I do not want my paper on the web after the conference.
Please inform us when you register by checking "Do Not Publish" on the submission form. Or send a note to wrfhelp@ucar.edu, indicating that you do not wish your extended abstarct to be published on the web.

3. Will a preprint be generated?

An electronic preprint volume will be made available on the web.

4. Poster Presenters

The size of the poster boards are 4x4 foot.
There will be NO 1 minute poster introduction. We have a poster viewing session during the workshop. All posters have been divided into the main workshop topics and will be displayed in these main categories, to ensure easy viewing and discussions.
We would like to encourage all poster presenters to provide us with a small electronic version of their posters (or a short ppt file describing the poster), so this can be posted on the web after the workshop.
Due to limited spacing and large numbers of posters, we would appreciate if you will inform us ahead of time should you decide not to participant in the poster session.

Can I want to use an overhead projector and not an electronic slide show?
Yes. Please let us know if you will need an overhead projector.
Can I generate my slideshow on a Mac?
Yes.
Can I use my own computer?
No. In order to stay on time during the workshop, we cannot change computers in the middle of a session.
Can I use avi files?
Yes, please ensure that they will work, once downloaded on a different computer.
How do I get my slide show on the central computer?
You can:
1. Bring your slideshow on a memory stick or CD.
2. Or send it to wrfhelp@ucar.edu, prior to the workshop.
  Please make the subject line “Workshop Slideshow”.