Joint WRF/MPAS Users Workshop 2023

Information for Presenters

Poster Presenters:

  • The size of the poster board is about 3.75 x 3.75 feet. The poster will be numbered as shown in the agenda.
  • A poster viewing session is scheduled for Wednesday afternoon, but you may set up your poster during any break as early as Tuesday.
  • You are invited to make a one-slide, one-minute presentation of your work at the beginning of the poster session. Please send the slide to workshop@ucar.edu on or before June 20, with the subject 'Workshop Presentation'.
  • Posters will be taken down Thursday afternoon.
  • If you wish to submit a .pdf version of your poster to be put on our website following the workshop, please send the .pdf to workshop@ucar.edu.

Oral Presenters:

  • Most presenters will have a 15-minute time slot. Please plan for a 12-13 minute presentation, leaving 2-3-minutes for Q&A.
  • Please send the presentations to workshop@ucar.edu as early as you can, and no later than the day before your talk, indicating in the Subject line that it is a "Workshop Presentation." We are NOT accepting presentations in USB drives.
  • PowerPoint files are preferred (16x9 format), Google slides and PDF are ok too. Use high contrast colors in your presentation. Animations may be ok, but may not work as expected during the presentation. 
  • For virtual presenters, please make sure you use the latest Zoom app., and be able to share your screen and run the presentation yourself. Please also send your presentation to us so that we have a backup copy just in case.

Hotel Information

Book your stay early! Here are some hotels for your reference:

  • Residence Inn, Boulder: next to Center Green (CG). To book, click here. If you would like a longer stay, please contact Jennifer.G.Ford@marriott.com. The block price is good through May 29. 
  • Hilton Garden Inn, Boulder Canyon Blvd: 1.5 miles from CG. To book, click here. If you would like a longer stay, please contact cris.welch@sagehospitalitygroup.com. The block price is good through May 30.
  • Embassy Suites, Boulder Canyon Blvd: 1.6 miles from CG
  • Fairfield Inn Boulder, 5397 S Boulder Rd: 3.7 miles from CG
  • Courtyard by Marriott, Louisville, 948 W Dillon Rd: 8.1 miles from CG

Travel Information

The Workshop will be held at the NCAR Center Green (CG) Campus, 3080 Center Green Drive in Boulder Colorado.

When you arrive at Denver International Airport (DIA):

About Boulder:

  • Things to see and do while you are in Boulder
  • Boulder B-cycle program - ride one of the red bikes around Boulder

 

Visa Information

If you will be traveling into the United States on a visa, please note the following:
 

You can enter the U.S. on different types of visas. For details that may apply specifically to your country, see information posted by your nearest consulate or embassy which can be found at this website.

While individual countries may differ slightly, here are the basic steps you should follow and what you can expect throughout the process.

  • Decide on the type of visa with which you want to travel. If you are in one of the 36 nations that participate in the Visa Waiver Program, you will be allowed to enter the U.S. without applying for a visa. A good website for the Visa Waiver Program is here. All travelers on a waiver MUST have a machine-readable passport.
  • If you plan to travel on any other kind of visa, find out all the information pertaining to the requirements for that visa. You can look on the website mentioned above in the first paragraph, or call the Embassy/Consulate in your country.
  • Most visas require a personal interview. Make an appointment. The website on your Embassy can give you an average appointment wait time, the number to call for an appointment, and exactly what they require in documentation.
  • Prepare all the documentation for the interview. If you need an invitation letter from us which states the purpose of your travel, please request one as early as possible. This can be requested via email below. Please provide the following information to us:
    • Your name as it's shown on your passport
    • Your address 
    • A phone number
    • We will e-mail you a PDF version of the invitation letter

Realize that sometimes additional reviews of your application may be required. This will take time. This process is basically your responsibility. We have no contact with the Embassies, but if you need more information please contact us at workshop@ucar.edu.